GIMT Group of Institutions
Effective Date: [Date] | Last Updated: [Date]
GIMT Group of Institutions ("we", "our", or "the Institution") is dedicated to safeguarding the privacy and personal data of our prospective applicants, enrolled students, alumni, parents, faculty members, and website visitors. This Privacy Policy sets out the basis on which any personal data collected through our official website, admissions enquiry forms, and student portal/LMS will be processed and protected.
We collect information required to facilitate academic, administrative, and admission operations. This includes:
• Personal Details: Full name, date of birth, gender, nationality, and category details.
• Contact Details: Residential address, email address, phone number, and emergency contact details.
• Academic Background: Prior qualifications, mark sheets, certificates, entrance examination scores, and transfer records.
• Technical & Portal Data: IP address, browser type, device information, and activity logs captured via our student portal/LMS and enquiry forms.
The information collected is used exclusively for legitimate educational and institutional purposes, such as processing admission applications, delivering courses and examination management, facilitating student portal/LMS access, issuing institutional notices, managing statutory reporting, and responding to general enquiries submitted through our website.
We do not trade, sell, or rent your personal information to third parties for commercial advertising. Data is shared solely with affiliated universities, regulatory bodies, examination authorities, authorized IT hosting service providers operating under strict confidentiality, or where required by statutory compliance under applicable laws.
We maintain administrative, organizational, and technical safeguards designed to protect personal data against unauthorized access, loss, alteration, or misuse. However, transmission over the Internet or digital storage cannot be guaranteed to be entirely invulnerable, and we continuously review our security practices to mitigate risks.
Our website utilizes essential and performance cookies to ensure seamless navigation, preserve session security on the student portal, and analyze basic traffic trends. You can adjust your browser settings to decline or clear cookies, though some interactive features may experience reduced functionality.
Users may request access to their recorded personal information, request corrections to inaccurate or outdated records, or seek clarification on data handling processes. Such requests must be submitted in writing to the designated institutional office and are fulfilled subject to statutory verification and record-keeping mandates.
Academic transcripts, enrollment histories, and certification records are retained in compliance with university guidelines and national statutory retention mandates. General enquiry information is kept only for the duration necessary to address your requests before being securely archived or deleted.
Where prospective students under the age of 18 submit applications or enquiry forms, consent is required from a parent or legal guardian. We collect minor applicant data strictly for the purposes of admissions evaluation, student welfare, and regulatory compliance.
Our website and portals may contain links to affiliated institutions, payment gateways, or regulatory boards. We do not control and are not responsible for the privacy practices, content, or policies of external third-party websites. Users are advised to review the specific privacy policies of those external services.
Our primary digital infrastructure resides within India. When international students submit data or where cloud-based academic services operate across borders, appropriate security and contractual protections are implemented in compliance with applicable information technology standards.
GIMT Group of Institutions processes and manages personal data in alignment with the Information Technology Act, 2000, the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011, and relevant Indian educational and data governance frameworks.
We periodically evaluate aggregated and anonymized website usage statistics to improve user experience, monitor portal reliability, and plan institutional resource capacity. This reporting data does not personally identify individual visitors.
By accessing our website, completing enquiry forms, or utilizing our student portal/LMS, you signify your understanding of and consent to the collection, storage, and processing of your personal data as outlined in this policy.
Recipients of institutional informational newsletters or admission updates may opt out of non-essential communications at any time by utilizing the unsubscribe option provided in the email or by contacting our admissions helpdesk. Essential academic, financial, and administrative notices cannot be opted out of by active students.
If you have any grievances or concerns regarding the processing of your personal information, you may reach out to our appointed Grievance Redressal Officer. All grievances are recorded, acknowledged, and addressed in accordance with institutional policy and legal guidelines.
We reserve the right to revise or update this Privacy Policy periodically to reflect changes in regulatory standards or institutional operations. The date of the most recent revision will be noted as the 'Last Updated' date at the top of this document.
For questions, clarifications, or requests concerning this Privacy Policy, please contact the administrative office:
GIMT Group of Institutions
Campus Address: [Insert Official Campus Address / Location]
Email: [Insert Official Contact / Privacy Email]
Phone: [Insert Official Contact Number / Helpdesk]
Website: [Insert Official Website URL]